Design and Supervision Engineering Services for the Four Irrigation Schemes (Request for EOI)

Details

Request for Expressions of Interest: Design and Supervision Engineering Services for the Four Irrigation Schemes

Programme: Sustainable Irrigated Horticulture, Health and Business Development Programme (SIHHBDP)

Procuring Entity: Ministry of Finance and Development Planning (MFDP)

Project: Commercial Irrigated Horticulture (CIH) Project

Reference Number: SIHHBDP/CIH/C001/QCBS/2026

Procurement Method: Quality and Cost Based Selection (QCBS)

Assignment Duration: Approximately 60 months

Date: October 2026

1. Background

The Ministry of Finance and Development Planning (MFDP), through the Sustainable Irrigated Horticulture, Health and Business Development Programme (SIHHBDP-PIU), which is mandated to oversee and implement national initiatives in irrigated horticulture, health systems strengthening, and business development, invites eligible and qualified consulting firms to submit Expressions of Interest (EOIs) for the provision of consultancy services for the Design and Supervision Engineering Services for the Four Irrigation Schemes under the Commercial Irrigated Horticulture (CIH) Project.

In line with the Public Procurement Act 2023, the consultancy will be procured using the Quality and Cost Based Selection (QCBS) method.

The consultancy will provide comprehensive engineering design, preparation of tender documentation, and construction supervision services for the development of irrigation infrastructure at the four proposed CIH scheme sites.

2. Scope of Work

The consulting services will include, but are not limited to:

Design and Supervision Engineering (DSE).

Contract Administration.

Capacity Building and Management.

Operation and Maintenance Support Services.

The services will cover the following four irrigation schemes:

Phamong Irrigation Scheme.

Manka Irrigation Scheme.

Tsoili-Tsoili Irrigation Scheme.

Likhakeng Irrigation Scheme.

The assignment will be implemented in four phases:

Phase I: Detailed Design Updating of Environmental and Social Management Plans (ESMPs) and Procurement Support.

Phase II: Construction Supervision and Contract Administration.

Phase III: Management, Operations, and Maintenance (MOM).

Phase IV: Defects Liability Period (DLP) and Final Acceptance.

3. General Requirements

Interested consulting firms should:

Request the detailed scope of work and submission forms (EOI-1 to EOI-4) by email from procurement@sihhbdppiu.org.ls .

Complete the provided submission forms with accurate details.

Attach any additional relevant information as needed.

Deadline for requesting the scope of work and submission forms: 10 November 2026 at 16:30 SAST (GMT+2).

4. Duration of Assignment

The assignment shall commence immediately after contract signature and is expected to take approximately 60 months, or be subject to terms and conditions on duration to be agreed by the parties.

5. Shortlisting Criteria and Eligibility

5.1 Shortlisting Criteria

Interested consulting firms should provide information demonstrating their capacity and experience in the following key areas:

A. Organisational Capability

Description of the organisational structure, including reporting lines and key functional units.

Quality-assurance systems.

Documentary evidence demonstrating that the firm has been legally established and in operation for at least fifteen (15) years.

B. Financial Capacity

The applicant must demonstrate sufficient financial capacity to perform the contract without undue reliance on anticipated payments under the contract.

The applicant’s available financial capacity must be at least USD 150,000.00.

Alternatively, applicants may provide a bank reference letter and/or evidence of an available, confirmed credit facility from a recognised financial institution, confirming the applicant’s financial standing and access to funding.

Applicants must also provide audited or certified financial statements for the last three (3) completed financial years (2023, 2024, and 2025), prepared in ac